6 best task management software for 2023

See progress, automate workflows, and more. This top task management software will help you keep your projects on track.

Task or project management software is more than just a to-do list. You can use it to set deadlines, track progress, delegate subtasks, and much more. However, with so many task management software on the market, it can be challenging to choose the right one for your business.

SEE: Recruitment kit: Project manager (Tech Republic Premium)

On this page, you’ll find a compiled list of the top task management software for 2023. We’ve also shared our methodology, highlighting the metrics we used to compile this list. You’ll learn about the key features to look for in task management software, so you can choose a tool that’s the right fit for your business.

The best task management software

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Asana: Best for remote teams

Image: Asana

Asana is a complete task management solution that offers a variety of features, including out-of-the-box project templates, reporting dashboards, and automation. You can even integrate it with your technology stack to streamline your business operations. One of the main features of Asana is the security and privacy features that allow companies to keep their data safe. The scalability that Asana offers makes it ideal for businesses of all sizes, including enterprises.

Prices

  • Essential: Always free.
  • Premium: $10.99 per user per month, billed annually.
  • Business: $24.99 per user per month, billed annually.
  • Company: Contact the sales department for a personalized quote.

Outstanding Features

  • Extensive integrations: Integration with popular third-party apps like Zoom, Salesforce, Dropbox, Slack, and Tableau extends Asana’s functionality.
  • User interface: Beginners will find it easy to get started with Asana’s user-friendly dashboard, while more experienced users will appreciate quick access to advanced features and customization tools.

advantages

  • Powerful integrations.
  • Support for Agile and Scrum.
  • Great team collaboration tools.

cons

  • Limited mobile app.
  • Time tracking features need improvement.
  • It does not offer task assignments to multiple users.

To learn more, read the full Asana review.

Todoist: Best for Easy Task Management

The Todoist logo.
Image: Todoist

If you are looking for easy and simple task management and productivity software, you may want to consider using Todoist. It is designed to have a clean and intuitive interface. You can create tasks, assign them to users, set priorities, and use tracking tools to check progress. Todoist also offers a feature to invite non-users, such as clients, to collaborate on your tasks.

Prices

  • Free plan: Free.
  • Pro: $4 per person per month, billed annually.
  • Business: $6 per user per month, billed annually.

Outstanding Features

  • Priority levels: Todoist allows users to set priority levels for different tasks and highlights the highest priority tasks of the day.
  • Custom Views: Users can customize their views with labels, filters, and themes, as well as connect with emails and calendars to centralize their work in one place.

advantages

  • Automatic synchronization.
  • Easy to use.
  • Non-users can view and collaborate on tasks.

cons

  • limited views.
  • User roles are only available on paid plans.
  • Advanced features like reporting or analytics are missing.

See how Todoist stacks up against Asana and Trello.

Trello: Best for Beginners

Trello logo.
Image: Atlasian

Trello is a web-based task management and collaboration software. The layout features cards, boards, and lists, which can be customized based on user preferences. Responsive web design is optimized for tablets, smartphones, and desktop computers. Also, users can configure notification settings according to their needs.

Prices

  • Free: Free.
  • Standard: $5 per user per month.
  • Premium: $10 per user per month.
  • Company: Starts at $17.50 per user per month.

Outstanding Features

  • Kanban boards: Trello makes it easy to manage tasks through its kanban boards, with cards and lists providing a beginner-friendly visual interface.
  • Templates: Users can make their lives easier and save time by using the built-in templates for task management.
  • Butler Automation: Trello’s Butler feature offers several automation tools; for example, users can create commands and rules to minimize repetitive or redundant work.

advantages

  • Advanced features in the free version.
  • Updates in real time.
  • Customer access tools.

cons

  • Limited size for attachments.
  • Not suitable for large or complex projects.
  • No native time tracking.

See how Trello stacks up against Jira and Wrike.

Smartsheet: Best for Spreadsheet Users

smart leaf logo.
Image: smart sheet

Smartsheet is spreadsheet-style task management software that is highly customizable. It offers several task management tools, including content collaboration and shareable calendars. One downside to Smartsheet is that the spreadsheet-style interface can be overwhelming for some users.

Prices

  • Pro: $7 per user per month.
  • Business: $25 per user per month.
  • Company: Price on demand.

Outstanding Features

  • Enterprise-grade data security: One of Smartsheet’s standout features is its data security features, including two-factor authentication, 256-bit encryption, and a single sign-on feature. It is also compliant with HIPAA, ISO, GDPR, and other standards.
  • Reports and analysis: Smartsheet’s powerful reporting and analytics feature allows users to identify business trends, track task progress, and forecast potential issues with task completion.

advantages

  • Highly customizable.
  • Powerful tools for data security.
  • Advanced reporting and analytics.

cons

  • Steep learning curve for users unfamiliar with spreadsheets.
  • Auto save does not work in real time.

To learn more, read the full Smartsheet review.

ClickUp: Best for Growing Businesses

Click Up logo.
Image: ClickUp

ClickUp is a cloud-based task management solution suitable for businesses of all sizes. It offers task automation features, custom field data, and task assignment. Using ClickUp, users can customize tasks based on priority. The activity stream updates the status of tasks in real time. Users can also set notifications for specific tasks.

Prices

  • Free plan: Free.
  • Unlimited: $5 per person per month.
  • Business: $12 per person per month.
  • Business Plus: $19 per person per month.
  • Company: Custom prices.

Outstanding Features

  • Task customization: ClickUp allows users to customize tasks by creating custom fields or editing priority settings. Customization tools include creating task descriptions, adding comments, text formatting, and more.
  • ClickApps Template Library: ClickApps offers a variety of ready-to-use templates created by the ClickUp community. Users can even create and duplicate frequently used templates. Templates can be applied to tasks and subtasks.

advantages

  • Unlimited users on all plans.
  • Team chat tools.
  • Suitable for individual users and teams.

cons

  • The interface feels clunky.
  • Automation limited per month.

To learn more, read the full ClickUp review.

What are the key features of task management tools?

Automation

Automation features allow users to save time and energy on repetitive, redundant, or time-consuming tasks. Another benefit of task automation is that it reduces errors. While most task management software offers automation, some are more customizable than others.

Collaboration

One of the main benefits of using task management software is that it provides some structure for team collaboration. Users can receive information and share updates with their coworkers and managers. This could be done through a real-time chat feature or other tools.

time tracking

Built-in time tracking tools allow users to stay on top of task schedules, track billable and non-billable hours, and forecast any roadblocks to task completion.

Points of view

With the best task management software, you get a variety of views such as lists, cards, and kanban boards. Views provide a simple and effective layout for each stage of the task.

How to choose task management software

Whether you are a large company or an individual user, you could benefit from task management software as it provides a structure for organizing, assigning, and tracking tasks. When choosing the right task management tool, you should consider what problem you are looking to solve and how the software helps you solve that problem.

Some of the most important things to consider include the user interface, collaboration, pricing structure, and unique features. If your work model requires you to share tasks or projects with clients, choose software that offers these features. Note that not all task management programs allow you to share tasks with non-users, such as clients or guests.

The user interface should be intuitive, so your team doesn’t face a steep learning curve. Most task management software offers a kanban-style board; however, some are based on a spreadsheet model. You should also consider whether you want a web or cloud-based system or an on-premises version.

While the best task management software should offer basic features like project views and subtasks, you should consider unique features. This includes two-factor authentication, real-time collaboration, task dependencies, or any particular feature that is a must for your business.

Lastly, you want to consider the price point. Ideally, you want to test the software before making your decision, so if a free version or free trial is available, you should use that feature. Most free task management software lacks advanced features, but you will get an idea of ​​the user interface and core features.

Review methodology

To determine the best task management tool, we researched an extensive list of task management tools. We used expert insights, customer reviews, software specifications, pricing structure, third-party integrations, unique features, and various other metrics to compile this list of the best task management software for 2023.

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James D. Brown
James D. Brown
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